If you’re using a shredding service,
you’re putting your company’s security at risk
Documents that are for your eyes only are always the ones that others want to see. When it comes to protecting your company, customers, and employees, shredding sensitive data is imperative. But shredding your data before it leaves the building is the only way to be absolutely sure it was destroyed prior to someone else seeing it.
When you hand over documents to a shredding service, you are relinquishing control of your security program. A complete stranger is now in possession of your sensitive data. Would you feel comfortable handing that same person a box containing your personal bank and credit card statements and then watching him walk out the door with them? If the answer is no, you should consider eliminating the middle man and shredding “at the source” with a Formax business shredder from Mailmax Mailing Solutions.
What’s in a name?
Today, many services offer “on-site” shredding. This is a reassuring term, but consider that even if they shred the material in your parking lot:
- it still leaves the building in the hands of strangers
- documents may be piled up in the parking lot awaiting their turn to be shredded
- someone has to take time off work to watch the process if you want to be absolutely certain your documents were shredded
The main motivator behind any shredding service is not your security–it’s their profit
Shredding services deal in bulk. Just like a pizza delivery driver, the faster they work, the more clients they can service. In addition, using low-cost labor means a higher profit margin. This combination of speed and cut-rate labor means a high probability for mistakes, which you can’t afford them to make. All it takes is one box of documents left behind on a curb to put your company in a world of trouble.
Think of the cost
Outsourcing shredding is a constant expense which will never decrease. Inevitable economic factors will take their toll on the shredding service, and these costs will get passed on to you. They include:
- rising gas prices (fuel surcharges)
- truck and equipment maintenance
- higher labor costs
- increases in liability insurance premiums
In many cases, a company can purchase a Formax shredder(s) capable of handling all their shredding needs for less than the cost of using a shredding service for a single year. With 15 models to choose from in varying security levels, there’s a Formax business shredder to fit every application and budget.
You can’t delegate document security
A common misconception about shredding services is that once they take possession of your data, the responsibility for safeguarding it passes to them. The truth of the matter is that all businesses required to maintain confidentiality of records cannot transfer the responsibility of properly disposing them to an outside contractor. The legal responsibility for the security of the information remains with the business. A certificate of destruction is not a legal document that will absolve the business from responsibility / liability in a court of law.
Formax means business
Formax business shredders are specially designed to stand up to the rigors of today’s office environment. Unlike cheaper “office superstore” brands, Formax shredders can withstand years of heavy use with no drop-off in performance. The cutting shafts are constructed entirely of high-grade, hardened steel and are backed by a ten-year warranty. High-efficiency motors mean fast shredding and quiet operation. Most importantly, industry-leading safety features are incorporated into every model.
Don’t trust the security of your company to an outside vendor. To learn more about the many shredding options available to you and your organization—contact Mailmax Mailing Solutions today.